Transaction Slip (All Species - EXCEPT Mice) Instructions

Instructions below are for all species, EXCLUDING MICE. 

Per diem rate is charged per animal. 

Permanent removal of animal from OAR

When an animal is removed from OAR hosuing by a laboratory with no intention of being returned, complete the following information fields:

  • Date
  • Species
  • Tag number (if animal(s) have been tagged)
  • Check box “Removal of Animal(s)”
  • Investigator name
  • Investigator HawkID
  • Investigator Account number
  • Animal Protocol number
  • Order number
  • OAR building/room number
  • Quantity of animal(s) removed
  • Signature (readable)/contact name (person filling out slip)
  • Contact phone number
 
  • Upon completion, place slip in compartment labeled “Completed Slips” at the Transaction Slip Station located outside of the Area Supervisor’s Office. 

Removal cage tag

Wean animals

When weaning animals, complete the following information fields:

  • Date
  • Check box “Wean”
  • Investigator name
  • Investigator HawkID
  • Investigator Account number
  • Animal Protocol number
  • Order number
  • OAR building/room number
  • Quantity of animals being weaned
  • Signature (readable)/contact name (person filling out slip)
  • Contact phone number
 
  • Upon completion, place slip in compartment labeled “Completed Slips” at the Transaction Slip Station located outside of the Area Supervisor’s Office. 

Animal cage tag

Transfer of Animals between PI's/Labs or Protocol - Account For same PI

  • Used when transferring animals between PIs/Labs/Protocol-account of same PI.
  • Animals must be naive unless stated in the Animal Protocol.
  • Both Originating Lab and Receiving Lab must sign transaction slip.
  • Originating Lab labels each cage to be transferred with a Purple Transfer Card (obtained from the Area Supervisor or located at the Transaction Slip Station located outside of the Area Supervisor's Office).
  • Originating Lab must complete the following information fields:
    • Fills out the top section of salmon colored transaction slip
    • Date
    • Check box “Transfer” (labe must label cages)
    • Investigator name
    • Investigator HawkID
    • Investigator Account number
    • Animal Protocol number
    • Order number
    • OAR building/room number
    • Quantity of animals being transferred (if moving ALL animals, write the word "ALL" below quantity of animals
    • Signature (readable)/contact name
    • Contact phone number
  • Receiving Lab must complete the following information fields:
    • Fills out “For Transfers Only” bottom section of slip
    • Investigator name
    • Investigator HawkID
    • Investigator Account number
    • Animal Protocol number
    • OAR building/room number (will be same building/room number as currently housed)
      • If want animals transferred to another building/room, a second transaction slip is to be completed (as outlined below under "Transfer of Animals Between Rooms") AFTER email notification of initial transfer has been received by the "Receiving PI/Lab"
    • Quantity of animals being transferred
    • Signature (readable)/contact name (person filling out slip)
    • Contact phone number
  • After both signatures have been obtained
    • Give to area Supervisor, OR
    • Give to area Caretaker, OR
    • Leave slip on one of the labeled cages to be transferred. 

NOTE:  Receiving Lab CANNOT touch, use or move the transferred animals until the Receiving Lab has received an email from OAR stating that the transfer has been approved.

                 PI To PI                                        Protocol Account Change
                                                                       Same PI
 
 
Animal cage tag


Transfer of Animals between Rooms (same building)

When transferring animals between OAR rooms (same building), complete the following information fields:

  • Date
  • Check box “Transfer” (lab must label cages)
  • Investigator name
  • Investigator HawkID
  • Investigator Account number
  • Animal Protocol number
  • Order number
  • OAR building/room number
  • Quantity of animals being transferred (if moving ALL animals, write the word "ALL" below quantity of animals)
  • Under "For Transfers Only" (bottom section of slip)
    • If all information fields are the same as above, enter "Same" in PI Name information field/Acct# field
    • New OAR building/room number
    • Quantity of animals being transferred
  • Signature (readable)/contact name (person filling out slip)
  • Contact phone number
 
  • If OAR is moving the animals:
    • Label cages to be moved with a Purple Transfer Card (obtained from the area Supervisor or located at the Transaction Slip Station outside of the Area Supervisor's office)
    • Leave slip on one of the labeled cages to be moved, OR
  • If Lab is moving the animals:
    • Obtain approval/signature from the area Supervisor/Caretaker (required) - to ensure the building/room change is suitable and available
    • Lab can then move the animals

Animal cage tag

Transfer of Animals between Buildings/Rooms (different building)

When transferring animals between OAR buildings/rooms, complete the following information fields:

**ALL require approval from area Supervisor of new OAR building requested for transfer**

For transfers between MERF, ML and BSB (not requiring the OAR van for transfer)

  • Date
  • Check box "Transfer" (lab must label cages)
  • Investigator name
  • Investigator Hawk ID
  • Investigator Account number
  • Animal Protocol number
  • Order number
  • OAR building/room number
  • Quantity of animals being transferred (if moving ALL animals, write the word "ALL" below quantity of animals)
  • Under "For Transfers Only" (bottom section of slip)
    • If all information fields are the same as above, enter "Same" in PI Name information field/Acct# field line.
    • New OAR building/room number
    • Wuantity of animals being transferred
  •     Signature (readable)/contact name (person filling out slip)
  •     Contact phone number

    If OAR is moving the animals

  • Label cages to be moved with a Purple Transfer Card (obtained from the area Supervisor or located at the Transaction Slip Station outside of the Area Supervisor's office).
  • Leave transaction slip on one of the labeled cages to be moved, OR

    If Lab is moving the animals

  • Email or call Area Supervisor of building requesting to move cages (to ensure the building/room change is suitable and available)
  • Obtain approval to move the cages
  • Lab can then move the cages
  • Give transaction slip to new area Supervisor/Caretaker
    • If they are not available, label the cages with a Purple Transfer Card (obtained from the Area Supervisor or located at the "Transaction Slip Station located outside of the Area Supervisor's Office) and leave the Transaction Slip on one of the cages behind the Purple Transfer Card.

 

  • For MTF transfers (MTF will complete the Transaction Slip) (move by OAR van)
    • email Area Supervisor of both buildings involved:
      • PI name
      • HawkID
      • Protocol#
      • Account#
      • Animal ID information
      • OAR building/room# to be moved to
      • Requested date for "transfer to" building
      • will send approval to MTF Supervisor
      • Transfer will be arranged
      • OAR moves the animals

 

  • For PSYCHOLOGY, BIOLOGY and other OAKDALE housed animal transfers (move by OAR van)
    • email/call Area Supervisor of requested new area (to ensure the building/room change is suitable and available)
    • Obtain approval
    • Mark cages to be moved with Purple Transfer card (obtained from the Area Supervisor or located at the Transaction Slip Station located outside of the Area Supervisor's Office)
    • Call main OAR office by 11 a.m., day before requested transfer date, with the following information:
      • Requested date of transfer
      • PI name
      • HawkID
      • Account#
      • Quantity of animals to be transferred (tag#(s) if applicable)
      • OAR building/room# to be transferred from
      • OAR building/room# to be transferred to
      • Contact person name and phone number
      • OAR moves the animals

Animal cage tag

Euthanasia Request

When Lab is requesting OAR to euthanize animals, complete the following information fields:

  • Date
  • Check box “Euthanasia Requested” (lab must label cages)
  • Investigator name
  • Investigator HawkID
  • Investigator Account number
  • Animal Protocol number
  • Order number
  • OAR building/room number
  • Quantity of animals being removed
  • Signature (readable)/contact name (person filling out slip)
  • Contact phone number
  • Upon completion, place transaction slip on cage or give to Supervisor
  • Label cages to be euthanized with a Brown Euthanasia Card (obtained from the area Supervisor) or located at the Transaction Slip Station located outside of the Area Supervisor's Office)

Euthanasia cage tag